Preparation & Planning

When you are in the event industry preparation and planning are your bylaws. You have to think of things that others don’t and you have to be ready for anything. We jokingly call it Plan C, D, E & F. Meaning that you plan and prepare beyond a Plan B.

No matter what part of the event industry you are in, you will have your own particular set of preparation steps that are required. For us, as corporate event and project managers we carry around an event kit. It’s basically our Mary Poppins magical bag. We can pull out just about anything for any situation as long as we keep the bag stocked.

It’s a great idea to create one that is specific to what you do. (Even working in an office, you can have a magical drawer where you keep those crazy items that you surprisingly need now and again). Here is what we keep in our event kits:

  • Nail polish remover/cotton balls
  • Ear plugs
  • Pills for ill guests: Advil, tylenol, tums, immodium
  • Hand lotion or body spray
  • Scissors
  • Nail clippers
  • Unscented bug spray (for outdoor events)
  • Baby wipes
  • Spray deodorant
  • Sunscreen
  • Feminine hygiene products
  • Granola bars and water
  • Travel sewing kit
  • Hair Goods: hairspray, bobby pins, hair ties, brush or comb
  • Safety Pins, double-sided tape
  • Charger with different charging tips
  • Lint Roller
  • Tide Sticks or Clorox bleach pen
  • Tissues
  • Hand sanitizer
  • Mints or gum
  • Toothbrush, toothpaste, dental floss and mouth wash
  • Small first aid kit
  • Screwdriver, pliers, wire cutters
  • Blades or pocket knife
  • Different types of tape: scotch, electrical, masking, gaffers tape and double sided tape
  • Paper clips, binder clips
  • Power strip, extension cords, converters
  • Twist ties, fishing line, zip ties
  • Sharpies in all colors
  • Pens
  • Measuring tape
  • Adhesive hooks and tape
  • Floral tape
  • Windex
  • Paper Towels
  • Flash drive
  • Flash light
  • Velcro
  • Batteries
  • Ziploc Bags
  • Notepad
  • Thumbtacks, Push pins, Rubber bands

Believe me….no matter what event it is, I always need something from this kit. It is a necessity of event life. As a side tip: we use a rolling hard shell toolbox to carry everything in. One with lots of little compartments helps you keep things organized too.

Barbecue “Season”-ing

Yep, it’s that time of year again. BBQ season! Living in the Pacific Northwest we spend as much time outdoors as possible when the weather is nice so it goes without saying that BBQ’ing is a must. After all, who wants to play out side in the sun all day an d then head in the house to make dinner?

Whether you are planning a BBQ for family, a few friends or planning to host a big bash PEC has a few tips for making this time of the year more enjoyable:

  • Prepare your grill in advance. Clean it entirely, make sure the grates are clean too…contrary to popular opinion dirty grates do not add to the flavor of BBQ’d food.
  • The Spice is Right. Put together a plastic bin with all the spices you will most commonly use to BBQ with. Don’t forget to add in non-stick cooking spray and oil. It makes grilling easy if everything is already gathered together for easy use.
  • It’s all about the Tools. Anyone who has done any kind of grilling for any length of time will tell you that the tools you use are just as important as what you food you select. Keep a selection of tongs, spatulas, forks and brushes handy so you can quickly grab what you need.
  • Fresh is Best. Whether you are picking vegetables, meat or fish….without a doubt….buying fresh is best. Grilling brings out the natural flavor of the items you’ve selected so make sure you carefully select items before BBQ’ing.
  • Simple Sides. Don’t overwhelm yourself with complicated side dishes to go with your main entrée.  Keep a few things in the refrigerator that are quick to toss together for a side dish. Try and keep the assembly/prep time under ten minutes.
  • Quick Clean Up. Okay, so if you are eco-conscious you might not want to have a stack of paper plates and plastic utensils at hand and ready to pull out for a quick BBQ dinner outside, that’s okay but try to limit the amount of clean up that will be required. BBQ’ing is more about enjoying the outdoors and a balmy summer evening than it is about washing dishes.
Regardless of what works best for you, summer is a time to enjoy the great outdoors and Barbecuing allows you to do that. Take advantage of the sunny days the Pacific Northwest has to offer and if you decide that you want a little help throwing the BBQ bash of the year, give PEC a call…we’re all about fun in the outdoors!